As an organization carrying on business throughout the United States and Canada, Republic’s privacy and data security practices are designed to comply with a large collection of applicable laws and regulations.
Purpose and Scope
Republic knows that our customers care how information about them is used and shared, and we appreciate your trust that we will do so carefully and sensibly. This Policy explains the treatment of personal information that we collect, use or disclose when you use our products and services.
What is Personal Information?
Personal Information means information about an identifiable individual, other than an individual’s business or employment contact information, such as name, title, business address and business telephone number. Personal Information used by Republic may include:
How we use your Information
Republic only collects and stores Personal Information necessary for maintaining relationships with our customers, clients and associates. This information is collected to ensure we can:
Republic will only use the information collected for the purposes specified during the collection process identified in this Policy or as authorized by law. Should Republic require your information for purposes other than those specified during collection or as permitted by this Policy, we will seek your consent where required, or a notification will be provided to you prior to the new use.
Republic’s responsibilities to our clients and customers include the following:
Republic is responsible for all Personal Information it collects or otherwise receives during the entire life cycle of that information up until its destruction. This accountability extends to third parties to whom Republic discloses the same information for business purposes. Republic’s Privacy Officer is directly responsible for the appropriate use and protection of this Personally Identifiable Information, and can be contacted at firstname.lastname@example.org.
Republic will only collect, use or disclose your Personal Information as set out in this Policy except where otherwise permitted or required by law. Should you wish to withdraw your consent to the use of your Personal Information, please contact Republic’s Privacy Officer.
Republic will only collect Personal Information necessary for the purposes specified for that transaction, for other reasonable business purposes as contemplated by this Policy or as authorized by law.
Limited Use, Disclosure and Retention
Republic will only use the Personal Information as specified during the collection process to conduct the related business transaction, for other reasonable business purposes, or as authorized by law. Republic may disclose your Personal Information to third parties that are directly involved with the processing or storage of that Personal Information, for specified business purposes such as payment processing, unless otherwise prescribed by law. Republic does not sell or trade Personal Information to third parties. Republic only retains Personal Information for as long as reasonably needed for business purposes and as authorized by law.
Republic will attempt to ensure the Personal Information we maintain about you is accurate and up to date to most efficiently provide services to you without interruption. Should you believe the information is inaccurate or incorrect, please contact the Privacy Officer with your corrections.
Republic commits to providing sufficient safeguards and controls to ensure your data’s security is maintained in both paper and electronic format. Republic will take reasonable measures to protect your Personal Information from unauthorized access, use, disclosure, duplication, and modification while under our control. When Republic no longer requires the use of your Personal, Republic will take reasonable measures to securely destroy the data.
You have the ability to access your Personal Information held by Republic or third parties providing services to Republic. If you would like to know the information about you that Republic holds, please submit a request in writing to Republic’s Privacy Officer. Once received, the Privacy Officer will review the request and respond.
Please note that there are situations where Republic may not be able to release your Personal Information in certain formats. For instance, security reasons or potential infringement on the Privacy rights of others may sometimes prohibit the disclosure of your Personal Information.
Republic will always do its best to ensure our privacy practices are open and transparent to all interested parties. Any questions as to our practices can be directed in writing to the Privacy Officer. All concerns will be investigated and the results communicated to you once complete.